P2/FINANCE: Pollution Prevention Financial Analysis and Cost Evaluation System

Prepared by:
Tellus Institute

Prepared for:
State of New Jersey

Application:
Financial analysis:
Environmental impact analysis: ---
Waste management/P2: ---
Environmental cost listing/database:
Cost estimation: ---
Alternative product/process comparison:

Analysis for the financial evaluation of pollution prevention (and other) projects.

Development/publication date and updates:
1993. Version 2.1 of P2/FINANCE was released in 1995.

Public availability:
Available

Purpose and current use:
This system was prepared as part of a project under the State of New Jersey. P2/FINANCE currently has 870 official copies[1] out of which 532 are businesses[2] (including consultants), 165 are in-state agencies,[3] and 165 are federal facilities.

Cost information:
For government agencies (federal/state/local), the tool is available free of charge through the Pollution Prevention Information Clearinghouse. Tellus has license agreements with the New Jersey Department of Environmental Protection, Maine Department of Environmental Protection, and Massachusetts Toxics Use Reduction Institute from which businesses within the state can obtain the software directly for nominal charges. All other organizations that do not meet the criteria of the EPA or state agency license agreements can obtain the software directly from the Tellus Institute for the following charges:

National agencies: $10,000
State/regional agencies: $5000
Private firms:
>$100 million in worldwide sales:
$10 - $100 million:
<$10 million:


$1000
$500
$200
Industry trade associations: $500
Non-profit organizations: $100
Individuals: $50

Contents and system requirements:
Software, user's manual

Windows Version 4.0

Version 3.4a for DOS

Other requirements:


Summary of methodology

The approach has four key features:

The inventory of costs and savings helps users in building their analysis and including all costs and revenues.

Life-cycle stages covered

Raw material acquisition ---
Manufacturing stage
Use/reuse/maintenance
Recycle/waste management

Type of costs considered

Conventional
Potentially hidden
Contingent
External ---

The methodology is primarily used to account for conventional and hidden costs of inputs and outputs. Liability costs can also be included by specifying the year in which the liability is expected to occur. Potentially hidden less tangible costs (e.g., public image) could be entered as part of the 'other costs' category. However, external (social) costs are not included in the analysis (In our definition, less-tangible (internal) costs are included as hidden costs). The following indicate the major cost elements that P2/FINANCE typically includes.

Purchased equipment
Materials
Utility Connections and new utility systems
Site preparation
Construction/installation
Engineering/contractor
Start-up/training
Contingency
Permitting
Initial charge for catalysts and chemicals
Working capital
Salvage value

Capital Costs Operating Costs
Direct materials
Waste management (materials and labor)
Utilities
Direct labor
Other
Regulatory compliance
Insurance
Revenues
Future liability

Most of the costs listed above will include several sub-categories, with examples provided of additional cost elements that users can consider. For example, examples of sub-elements for revenue include change in sales from market share and corporate image. Social costs (externalities) are not included.

Method of cost estimation

The method provides blank templates for data input by users for current and alternative practices. Pre-defined category names are included. Operating costs are entered for both the current and alternative processes, while capital costs are entered for the alternative process only. Other optional inputs include debt and equity parameters, interest and tax rate estimates, and an escalation rate.

Generation of financial indicators

Net present value (NPV)
Payback period
Internal rate of return (IRR)
Benefits cost ratio ---
Other ---

Several financial indicators are calculated including NPV, IRR, and simple payback. The time horizons illustrated for each indicator are 5, 10, and 15 years, as well as one user-defined time horizon.

Attributes

P2/FINANCE provides a mechanism to compare current and alternative practices. Its use is not limited to the analysis of P2 projects. The software comes equipped with an embedded cost list to remind users of potential costs and revenues that they might otherwise omit. Users can change field names in P2/FINANCE to tailor it to their requirements or facilitate the analysis of other projects. The familiar spreadsheet format facilities use by non-financial persons, such as process engineers. Demonstration disks of P2/FINANCE are available through Tellus. Tellus has a user-support technical hotline that is available free of charge to users.

Tellus is currently developing some industry-specific versions of P2/FINANCE. These versions are different from the original spreadsheet version in that they are programmed in FoxPro, a database language, which makes the software much more flexible. Some of the new features:

These versions are based on Total Cost Assessment principles (such as version 2.1 of the spreadsheet), but contain process-specific tailored lists for the particular industries. For example, in the screen printer's version, P2/FINANCE for Screen Printers, Version 1.0, costs are entered in one of the major screen printing processes and the cost list contains relevant screen printing materials under the heading materials, such as ink. This specificity can better assist screen printers in estimating the profitability of pollution prevention projects.

P2/FINANCE for Screen Printers will be unveiled soon. It can be obtained through the Screen printers' trade association, Screen Printing and Graphic Imaging Association, International (SGIA). Soon Tellus will be working on three other industry-specific versions with funding from NIST: lithographic printing, printed wiring board, and metals fabrication and finishing.

Limitations

Users cannot enter any additional rows and columns to the spreadsheet. The system does not currently facilitate building-in of any algorithms. External (social) costs are not included in the analysis.

Basis for evaluation:
The information provided here is based on a profile of the tool presented in Weitz et al. (1994). Subsequent reviews were done by incorporating updated product information obtained through communications with the Tellus Inst. in May1995.

Contact information:
Tellus Institute
11 Arlington Street
Boston, MA 02116-3411

Angela Dierks Email: adierks@tellus.com
Deborah Savage, Ph.D Email: dsavage@tellus.com
617-266-5400
617-266-8303 (FAX)

P2/Finance is available free of charge for federal, state, and local government agencies through the Pollution Prevention Information Clearinghouse:
202-260-1023

  1. These include copies that have licensed directly from Tellus, and those that have been obtained from an intermediate organization (such as the EPA) that has licensed the software for distribution.
  2. Businesses include those who have received the software from state agencies and Tellus.
  3. "In-state agency" refers to any state government agency who orders the software, e.g., the Department of Public Health.


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