This chapter provides instructions on the preparation and submission of the Federal Agency Pollution Abatement Project Report.
The Federal Agency Pollution Abatement Project (A-106) Report, also referred to as the Federal Agency Pollution Abatement Plan, is the basic reporting mechanism used by the EPA to monitor the progress of Federal agencies in completing construction projects and other contractual projects which are undertaken to achieve compliance with environmental requirements. Data is submitted to EPA Headquarters and distributed to EPA regional offices where it is reviewed by Federal Facility Coordinators and others who monitor Federal compliance progress. The report is also used to fulfill the requirement in EO 12088, Federal Compliance with Pollution Control Standards, that each agency submit an annual Pollution Control Plan. Finally, the report is used within DLA to monitor compliance progress and to develop budget estimates.
a. All construction projects, expenditures, or other types of contractual efforts which are either undertaken or planned for the purpose of protecting environmental resources or complying with environmental standards will be reported under the A-106 Report.
b. DLA activities will submit other environmental data or reports to regulatory agencies in accordance with the requirements of environmental permits, compliance orders, or other regulations.
The Heads of DLA-managed activities will:
a. Identify and prioritize projects and other expenditures needed to comply with environmental standards.
b. Ensure that real property maintenance managers are provided the prioritized list of environmental projects.
c. Request sufficient funds to comply with environmental standards.
d. Submit the A-106 Report for all environmental projects in accordance with procedures set forth in paragraph 10-5, Procedures.
a. Federal Agency Pollution Abatement Plan:
(1) General Guidance. All DLA activities which have overall responsibility for funding pollution abatement projects will report these projects semiannually. Reports will be submitted to DLA-WE on 15 November and 15 April of each year. Reports may be submitted either on hard copy or computer disk. In either event, the report will provide the current status of each PLFA pollution abatement project in the data base. If a hard copy report is to be made, all corrections and updates will be made to the report in red ink. Any projects not previously identified will be reported using EPA Form 3500-7, Federal Agency Pollution Abatement Plan - Project Report. Instructions for using this from will follow in section (3) below. This report carries Report Control Symbol DD-P&L (SA) 1383.
(2) Special Guidance:
(a) The report is a complete 5-year plan for pollution abatement and will include all projects expected to be placed in the program during that timeframe.
(b) All active projects must have funds indicated in a particular fiscal year even if the project is still in a proposal phase.
(c) Carefully review projects to determine whether or not they are still active or have been completed or discontinued. For projects that have been deleted or discontinued, provide an explanation as to why the project is no longer needed.
(d) Projects should be initiated for preliminary assessments, confirmatory studies, and remedial actions (as appropriate), for all sites reported under CERCLA 103 (c) which have not already been completed. Settlements or other expenditures for response actions at third party CERCLA or Potentially Responsible Party (PRP) actions should also be reported. Projects should be initiated for RCRA studies related to hazardous waste conforming storage, groundwater monitoring, "Part B" applications and other actions required by RCRA. Also, reports should be submitted for all projects involving contractor preparation of environmental documents (e.g., NEPA documents).
(e) There are separate codes for RCRA and CERCLA projects. RCRA projects (Subtitle C) are identified as SW (Solid Waste) with pollutant category HAZD. Nonhazardous solid waste projects (Subtitle D) have a pollutant category SUBD. Groundwater projects related to these areas should reflect the SW media rather than the W (Water) media designation. CERCLA projects should be indicated using the SF media designation.
(f) The pollutant category POTW is used to identify non-industrial waste sewage treatment plants (STP). Although according to EPA policy no Federally-owned STP is considered to be a POTW, the code is used to mean "POTW like."
(g) Nonpoint source projects may be identified and reported using the media WATER and pollutant category NPS (Nonpoint Source).
(h) Ensure that the Agency project number is unique. If it already exists in the active or inactive file, it cannot be entered into the system.
(3) Guidance for Preparing EPA Form 3500-7:
FACILITY INFORMATION
| DATA ELEMENT | DEFINITION/INSTRUCTIONS | |
| Federal Facilities Identification Number (FFID) | ||
| State Code | The two-character Federal Information Processing standards (FIPS) alphabetic state code as found in Table 1. Enter "XX" for facilities located in foreign countries. | |
| Agency | Code for the agency or bureau responsible for the facility. The DLA code is 9715 for this field. | |
| GSA Installation Number | The
five-digit installation number assigned by GSA to the
facility. Valid DLA numbers are given below: DDTC 06827 DESC 24357 DCSC 39225 DPSC 42665 DDMT 20570 DDOU 20922 DGSC 20751 DIPEF 20570 DFSPs
Note: For foreign facilities or third-party sites without GSA installation numbers, enter a five-digit sequence which uniquely identifies a facility to DLA. |
|
| EPA Region | Two-digit numeric code (1-11) for the EPA Region responsible for the facility. Region code "11" is used for foreign facilities not directly accountable to an EPA Regional Office. Valid codes are contained in Table 1. | |
| Country | The National Bureau of Standards three-digit abbreviation for the country in which the facility is located. Valid abbreviations are found in Table 2. | |
| New Facility | Mark "YES" if the facility is new to the Federal Facilities Information System (FFIS A facility is "new" if there are no existing active or inactive projects on the system for the facility. If the facility exists on the FFIS, entry of the remaining facility information data elements is suggested for verification purposes. | |
| Installation Name | The name of the installation, as given in the FFID section above. | |
| Street Address | Enter the mailing street address on which the facility is located; up to 30 characters. | |
| City Name | Enter the name of the city, if applicable in which the facility is located; up to 24 characters. | |
| Zip Code | Enter five-digit zip code, nine-digit optional. | |
| Ownership Type | Type of
facility owner. This data element is used in conjunction
with other facility data elements to establish the EPA-ID
key for interface with the Facility Index Sys- tem. Valid
codes include: GOGO - Fed
Owned, Fed Operated |
| BASIC PROJECT INFORMATION | ||
| Agency Project Number | A unique installation assigned ID number for each pollution abatement project at a specific facility; up to 10 characters. | |
| Multiple Locations | Mark "YES" for pollution abatement projects which have a nationwide impact and are centrally funded. | |
| Statutory Authority | CONUS ATOM ATOMIC ENERGY ACT OCONUS ATOM NUCLEAR RELATED PROJECTS |
| PROJECTS POLLUTANT CATEGORY LISTS FOR LAWS AND REGULATIONS | ||
| CAA (National Ambient Air Quality Standards) | NAQP
Point Source Control SIPS State Implementation Plan Requirements PRMT Permits (fees &and application prep &and mod costs) NEHP National Emissions Standards for Haz Pollutants (list pollutants,e.g. lead,beryllium,etc) CTAP Control of Toxic Air Pollutants CVOC Control of Volatile Organic Compounds (VOC's) ASBS Asbestos RADN Radon TRNG Training |
|
| CWA | PSCS
Point Source Control (Sect 402) PRMT Permits (fees and application prep &and mod costs) PTQR Pre-Treatment TWPS Toxic Water Pollutants (Sect 304) ESTU Estuaries WWTR Waste Water Treatment SPCC Spill Prevention, Control, and Countermeasures Plans SWPS Storm Water Point Source WLND Wetlands (Sect 404) NPTS Non-Point Source TRNG Training |
|
| TSCA | PCBS
Storage &and Disposal of PCBs TRNG Training |
|
| FFRA | PSAD
Pesticide Storage, Application, and Disposal TRNG Training |
|
| RCRA | HAZD Haz
Waste Treatment, Storage, and Disposal (Subtitle C) DISP Hazardous Waste Disposal Costs GENR Generator Requirements PRMT Permit Application/Modification TRAN Transportation Requirements CPLM Closure Plans (Sect 6008) GWMI Groundwater Monitoring Installation USTS Underground Storage Tanks (Sub-title I) CORA Corrective Action (Sect 3004 U and V) SUBD Landfills (Subtitle D) SWMP Solid Waste Management Plans RCYP Recycling Programs TRNG Training |
|
| SDWA | PDWS
Primary Drinking Water Standards SDWS Secondary Drinking Water Standards PBDW Lead in Drinking Water SSAQ Sole Source Aquifer WLHP Wellhead Protection PRMT Permits (fees and application prep and mod costs) TRNG Training |
|
| SFND | RMVA
Removal Action PASI Prelim Assess/Site Invest. LISI Listing Site Invest. RINV Remedial Invest. FEAS Feasibility Study REMD Remedial Design REMA Remedial Action OPLM Operating Units &and Lont-Term Monit. TRNG Training |
|
| NCA | NPLN
Noise Control Planning NCON Construction TRNG Training |
|
| NEPA | EAIS
Preparation of EIS/EA on Specific Projects MITM Mitigation Measures Required by ROD TRNG Training |
|
| ESA | ENDG
Endangered Species Surveys MITM Mitigation Measures TRNG Training |
|
| HPA | ARCH
Archeological Surveys HIST Historic Preservation Surveys MITM Restoration Activities TRNG Training |
|
| NATR | LNDM Land
Management FSTM Forestry Management TRNG Training |
|
| MULT | PGMT
Program Management TRNG Training PRVN Pollution Prevention/HAZMIN AUDT Auditing MXDW Mixed Wastes |
|
| ATOM | RADW Radioactive Wastes | |
| Agency Funding Account | Identifies
the particular fund which is financing the project. Valid
codes are: 1 - MILCON |
|
| Year Funding Required | Fiscal year in which funding must be received in order to meet the compliance schedule. | |
| Project Name | A brief descriptive name identifying the pollution abatement project; up to 43 characters. | |
| Project Contact Name | The name of the individual responsible for and knowledgeable about the status of the project at the facility. | |
| Contact's Telephone Number | The commercial telephone number at which the contact individual may be reached. | |
| Total Cost Estimate | Current total cost estimate in thousands of dollars of the entire project, includes one decimal position. | |
| Environmental Project Assessment | Code to
describe why the project has been requested. Refer to
Table 3 for a detailed discussion of assessments. Valid
codes are: HIGH - Project
critical to Agency program and/or cleanup of local
environment. |
|
| Compliance Status | All
pollution abatement and prevention projects for Federal
facilities are classified according to their Compliance
Status. To provide a way to assess the relative
importance of each project, a system for identifying
compliance priorities via a hierarchy of three distinct
classes and nine different compliance categories has been
established. CLASS I - Includes projects that are out of compliance, have been the subject to an enforcement action, or that involve a signed consent order or compliance agreement with EPA of a state government agency. EPA considers these projects to be of critical priority. CLASS II - Includes those projects that must be dealt with in an agency's current planning cycle to meet a compliance deadline in the immediate future. If projects in this class are not programmed for funding during the current budget cycle, they may be out of compliance before needed money can be provided. CLASS III - Includes other projects that the individual Federal agencies believe are important but are not related to an imminent compliance requirement. Projects that will prevent pollution through changes in technology, redesign, etc., are also included in this class. In CLASS-I, there are three compliance categories: CMPA - Projects required to meet the conditions of a signed Federal Facility Compliance Agreement or Consent Order. INOV - Projects required to correct deficiencies found on inspections by a regulated authority or cited in a Notice of Violation or equivalent. ESDP - Does not meet established standard and compliance deadline has passed. In CLASS II, there are two compliance categories: ESDF - Does not meet established standard and compliance deadline is in the future. PSDR - Does not meet pending standard and compliance deadline is in the future. In CLASS III, there are four compliance categories: ESRO - Meets established standard but needs replacement due to obsolescence. ESRE - Meets established standards but needs replacement due to need for expansion. ESDL - Meets established standard but needs to demonstrate leadership. OTHER - Other Choose the four letter acronym which most accurately represents the facility's current compliance status. |
| PROJECT COST INFORMATION | ||
| Fiscal Year | Fiscal year to which the budgeted or funded amounts pertain. | |
| Budgeted ($1,000) | The cost requested during the fiscal year. Enter in thousands of dollars, including one decimal position. | |
| Funded ($1,000) | Amount of funds actually received during the fiscal year. Enter in thousands of dollars including one decimal position. | |
| Project Milestones | Dates in month/year format on which the following milestones are scheduled, or have been completed. | |
| Design/Plan Completion | Identifies when the design or plan is scheduled to be completed. | |
| Construction/Work Start | Identifies when construction or work on this project is scheduled to start. | |
| Construction/Work Completion | Identifies when construction or work on this project is scheduled for completion. | |
| Final Compliance Required | Identifies when final compliance must be attained to satisfy legal compliance schedule. | |
| Progress Code | Describes
which state of execution the project is in. Valid numeric
codes are: 1 - Planning Phase The codes for discontinued and completed will cause the project to be listed as in-active. All other codes are considered active. |
|
| Fiscal Year Completed | The fiscal year in which the project was completed. Note: Progress Code should be 5 - Completed (CMPL) |
| PROJECT DESCRIPTION | Project narrative of up to 500 characters must be used to fully describe the project. A description of the legal requirements, pollutants to be controlled by this project, and the controls to be purchased or installed should be identified in this narrative. |
| STATE NAME | CODE | EPA REGION | ||
| ALABAMA | AL | 4 | ||
| ALASKA | AK | 10 | ||
| AMERICAN SOMOA | AA | S9 | ||
| ARIZONA | AZ | 9 | ||
| ARKANSAS | AR | 6 | ||
| ATLANTIC OFFSHORE | AT | 2 | ||
| CALIFORNIA | CA | 9 | ||
| CANAL ZONE | CZ | 9 | ||
| COLORADO | CO | 8 | ||
| CONNECTICUT | CT | 1 | ||
| DELAWARE | DE | 3 | ||
| DISTRICT OF COLUMBIA | DC | 3 | ||
| FLORIDA | FL | 4 | ||
| GEORGIA | GA | 4 | ||
| GUAM | GU | 9 | ||
| HAWAII | HI | 9 | ||
| IDAHO | ID | 10 | ||
| ILLINOIS | IL | 5 | ||
| INDIANA | IN | 5 | ||
| IOWA | IA | 7 | ||
| KANSAS | KS | 7 | ||
| KENTUCKY | KY | 4 | ||
| LOUISIANA | LA | 6 | ||
| MAINE | ME | 1 | ||
| MARIANNA ISLANDS | CM | 9 | ||
| MARYLAND | MD | 3 | ||
| MASSACHUSETTS | MA | 1 | ||
| MICHIGAN | MI | 5 | ||
| MIDWAY | MW | 9 | ||
| MINNESOTA | MN | 5 | ||
| MISSISSIPPI | MS | 4 | ||
| MISSOURI | MO | 7 | ||
| MONTANA | MT | 8 | ||
| NEBRASKA | NE | 7 | ||
| NEVADA | NV | 9 | ||
| NEW HAMPSHIRE | NH | 1 | ||
| NEW JERSEY | NJ | 2 | ||
| NEW MEXICO | NM | 6 | ||
| NEW YORK | NY | 2 | ||
| NORTH CAROLINA | NC | 4 | ||
| NORTH DAKOTA | ND | 8 | ||
| OHIO | OH | 5 | ||
| OKLAHOMA | OK | 6 | ||
| OREGON | OR | 10 | ||
| PUERTO RICO | PR | 2 | ||
| RHODE ISLAND | RI | 1 | ||
| SOUTH CAROLINA | SC | 4 | ||
| SOUTH DAKOTA | SD | 8 | ||
| TENNESSEE | TN | 4 | ||
| TEXAS | TX | 6 | ||
| TRUST TERRITORY | TT | 9 | ||
| UTAH | UT | 8 | ||
| VERMONT | VT | 1 | ||
| VIRGIN ISLANDS | VI | 2 | ||
| VIRGINIA | VA | 3 | ||
| WASHINGTON | WA | 10 | ||
| WEST VIRGINIA | WV | 3 | ||
| WISCONSIN | WI | 5 | ||
| WYOMING | WY | 8 | ||
| * FOREIGN FACILITIES | XX | 11 |
| ENTITY | CODE ALPHA-3 | |
| AUSTRALIA | AUG | |
| BERMUDA | BMU | |
| CUBA | CUB | |
| GERMANY | DEU | |
| GREECE | GRC | |
| GREENLAND | GRL | |
| GUAM | GUM | |
| ICELAND | ISL | |
| ITALY | ITA | |
| JAPAN | JPN | |
| KOREA | KOR | |
| PHILIPPINES | PHL | |
| PORTUGAL | PRT | |
| PUERTO RICO | PRI | |
| SPAIN | SP | |
| THAILAND | THA | |
| TURKEY | TUR | |
| UNITED STATES | USA |
1. HIGH - A project which is critical to the Agency's program at the facility and to the cleanup of the local environment in the budget year. There are few if any feasible alternatives to funding the project as proposed. Critical projects are those proposed for situations where:
(a) Immediate funding is essential to the achievement of compliance schedules mandated by applicable law and to avoid litigation
(b) Successful abatement of the pollution problem will significantly improve the environment
(c) Deferral of funding will measurably delay the Agency's abatement program and/or the total cleanup objectives in the area around the installation
(d) Feasible alternative solutions are not available and delays cannot be counterbalanced
(e) Immediate action is needed to avoid confrontations with the state or the public, which could take place in the courts
(f) Other undesirable occurrences may have negative effects on the Agency's environmental protection effort
2. MEDIUM - A project which is important but not critical to the Agency's program and to the cleanup of the local environment in the budget year. Feasible alternatives to the project (including an exemption) are available. Important projects are those proposed for situations where:
(a) Immediate funding is essential to the achievement of compliance schedules mandated by applicable law but litigation is not a factor
(b) Successful abatement of the pollution problem will improve the environment
(c) Feasible alternatives are available but require substantial justification
(d) Some action is needed to avoid confrontation with the state or the public
3. LOW - A project which is desirable but deferral will have little or no effect on the Agency's abatement ment program or the local environment in the BUDGET year.